You Don’t Need More Time. You Need Fewer Inefficiencies.

If you or your team had one more full day each week—what would you do with it?

Focus on strategy? Strengthen your pipeline? Finally fix the broken workflows?

The average professional loses 20% of their time to work that could be automated. That’s an entire day lost every week.

Here’s how to get it back.

Step 1: Audit and Map Key Workflows

Use tools like Lucidchart or Miro to visualize how work flows across your org.

Identify:

• Repetitive tasks
• Bottlenecks
• Cross-functional handoffs

   

Tip: Start with workflows that involve reporting, lead handoffs, or approvals. These are ripe for automation.

Step 2: Automate High-Effort, Low-Value Tasks

Example: A sales leader spends 8 hrs/week manually updating pipelines, preparing reports, and sending proposals.

Solution:

• Automate task triggers with HubSpot or PipeDrive
• Auto-generate contracts  by linking a software like PandaDoc with your CRM
• Build dashboards in your CRM, Databox or Looker Studio to replace manual report

   

If the task can be mapped, it can likely be automated.

Step 3: Train Your Team in Automation-First Thinking

This is the real unlock: when every team member starts thinking in terms of systems, not just tasks.

We train teams to:

• Educate your team with your CRMs video series
• Document your tech stack processes in Notion
• Run continuous improvement meetings to encourage team members to think of new ways to automate

   

Over time, this mindset shift compounds: employees begin spotting inefficiencies and suggesting their own improvements.

Step 4: Integrate Consistent Meeting Rhythms

Automation means less status updates. But human connection is still essential.

Structure your meetings with:

• Weekly 1:1s using 15Five
• Scorecard reviews with Databox
• Strategy check-ins using Notion agendas

   

Meetings become shorter, more strategic, and actually reinforce your systems.

Results: Real Companies, Real Time Back

At AlignCoach.ai, we helped one client reclaim over 8 hours/week per sales rep by automating:

• Lead scoring
• Deal updates
• Proposal workflows
• Reporting dashboards

   

That’s $19,200/year in time value per employee—and a team that feels empowered instead of burned out.

One Extra Day Isn’t Just Possible—It’s Practical

With the right mindset, tech, and support, you can build systems that scale productivity without burnout.

Want help mapping it out?

Start with a free strategy session at AlignCoach.ai.